For All Open Enrollment Programs For Fall/Winter/Spring/Summer between September 2022-August 2023:
The $900 USD deposit payment is required to process your application. Your application will not be processed and your registration is not confirmed until we receive your deposit. The $800 deposit payment is fully refundable for 24 hours after submission. The $100 application fee is non-refundable. Details of promotions are listed at the top of the registration page of www.travelforteens.com. During non-promotional periods and after 24-hours from submission of payment, the $800 deposit is non-refundable. If we do not receive payment of your deposit at the time of your application being submitted, your child’s position on the trip may be forfeited. Only one deposit of $900 is necessary for combination trips. Late applications, made o April 1st, 2023, will be charged a $200 application fee.
The $100 USD waitlist application fee is required to process your waitlist application. Your application will not be processed until we receive your payment. The Waitlist Application fee of $100 is fully refundable in the event that a spot does not open up, a family chooses to remove themselves from the waitlist and/or if no suitable alternative program is selected and a refund is requested. Waitlist Application Fees become non-refundable if not used and/or a refund is not requested before August 14, 2023. If a space opens, the $100 waitlist application fee will be applied towards tuition. Waitlist Application fees are applied to tuition. Normal Application fees still apply to registrations if a spot opens up.
Deposit payment may be made online through our secure website, via credit card, check, ACH or wire.
Please make checks payable to Travel For Teens, LLC and mail to:
Travel For Teens, LLC
900 W. Valley Rd. Suite 300
Wayne, PA, 19087
TO PAY BY ACH OR INTERNATIONAL WIRE
Beneficiary: Travel For Teens
Beneficiary Account: 9276989
Routing Number: 031302971
Reference: (traveler’s first and last name)
ABA/Routing Number: 031302971
SEC Code: CCD
99 Bridge St
Phoenixville, PA 19460
Please send proof of the transaction to email@example.com.
PAYMENT TERMS For All Open Enrollment Programs received between August 5th, 2022, and August 14th, 2023.
The deposit less the application fee will be applied towards the student’s tuition balance. The deposit is fully refundable during any promotional period listed at the top of the registration page of www.travelforteens.com. During non-promotional periods, the deposit is non-refundable after 24 hours. Only one deposit is needed for combination trips. The signed contract is due within 10 days of deposit. Subsequent payments can be made at once or in equal monthly installments or in lump sum determined by when the registration has been received.
Promotional Period for the 2022-2023 Programs: All tuition payments made between August 5, 2022-February, 1, 2023 for summer open enrollment programs are fully refundable until February 1st, 2023.
Open Enrollment Winter Break trips: All tuition payments are refundable until October 26, 2022 after which they become non-refundable.
Voucher/Rolled-forward payments: All tuition payments made towards a program scheduled to run in the 2020 summer season became non-refundable as of June 8, 2020, even if the program was unable to run due to COVID restrictions or border closures. Families who elected to roll their payments forward may recoup their investment using cancel for any reason insurance or a transferable travel voucher.
The tuition balance for all open enrollment summer program sign-ups received by March 31, 2023, will be due April 1, 2023. The tuition balance for all sign-ups received between April 1, 2023, and May 1, 2023, will be seven business days from the date the registration is processed. The tuition balance for all sign-ups received after May 1, 2023, will be within three business days of registration. If the application is received less than two weeks prior to the trip, full payment via ACH/Wire is due within 24 hours of the registration being processed.
The balance can be paid by credit card, check, money order, bank wire, or ACH.
All credit card payments (other than the initial $900 deposit/app fee, group flights, or travel insurance) are subject to a 4% convenience fee for Visa, Mastercard, Discover, or American Express.
Disclosure of fees
All applications are subject to a non-refundable application fee of between $100-$200 depending on when the application is submitted.
All families are required to purchase trip insurance. You may purchase a policy from TFT or on your own. To get an estimate for what trip insurance would cost if you purchase through TFT, go here: https://www.travelforteens.com/insurance
During the processing of a teen for their trip, the family may elect to have TFT purchase the flight for them. The cost for this is a non-refundable $100 TFT booking fee. If the student requires revisions or changes to their flights after being booked, a change fee will be assessed for any additional flight work. The booking fee covers TFT to book the flight. We do not book seats on the plane or handle unaccompanied minor services set up. Booking seats on the plane and unaccompanied minor services and their resulting costs are the responsibility of the family.
Participants flying independently of the group may be subject to an independent flight charge of between $100-$400 depending on the additional staffing and transportation needs required to accommodate the individual flight path.
Participants who are flying to/from the destinations as unaccompanied minors may require hiring additional staff at the domestic and international airports to satisfy the requirements of the airlines. Any additional staff required for a teen to be flying as an unaccompanied minor will be the financial responsibility of the family.
If your child needs to spend an extra night under our supervision either before the trip or after the trip, the cost for their hotel and supervision will be billed on a case-by-case basis. This fee is usually between $200-$400 per child per night depending on the location and circumstances.
A $50 late payment fee will apply for payments made after the due date.
A $200 trip change fee will apply for any voluntary program changes after April 1, 2023. This covers the 5-10 hours of reservation time and office time to undo and redo all of the bookings.
A voluntary change to a previously booked ticket within 1 week of departure will incur a $100.00 TFT change fee. This covers the office taking up valuable pre-departure time to change your ticket.
Immediately after submitting your registration, you should receive an automatic email acknowledgment from firstname.lastname@example.org. If you have not received this within 1 hour of registration, please contact us either by email at email@example.com or by calling us at 888-457-4534 option #2.
MYTFT – VERY IMPORTANT!
Once your deposit is paid and the application has been processed by our office, you will receive a SECOND email that contains your USERNAME and PASSWORD to MyTFT (our parent portal). Applications are processed between 8am-5pm EDT Monday-Friday. Applications received outside of these hours will be processed the next business day. All forms to be completed by parents and physicians as well as packing lists, travel tips, travel insurance information, and other important information can be found on the MyTFT website (hard copies of the essential legal/medical forms can be mailed to participants upon request). Our contract and release must be signed by all custodial parents (or guardians) and the participant. There are substantial penalties for certain rules violations, including being sent home at the parents’/guardians’ expense. Our participants are expected to comply with all Travel For Teens, LLC rules and regulations. Please send the deposit payment as soon as you submit your registration. We do not process registrations until the deposit has been received.
Tuition rates are estimates based on the exchange rates, the cost of fuel, the cost of goods and services as of September 1st of the calendar year preceding registration for the trip. This number is calculated year to year based on the costs to run programs.
Effective 6/13/22 – As we all know, inflation is an issue that our country has been dealing with for some time now. Given the record inflation rates that have affected costs for accommodation, meals, activities, fuel charges, and vendors we will need to add a surcharge to our tuition to ensure we can continue providing the best quality experiences possible. Therefore, we will be adding a flat $20 per day surcharge that will be billed to your account at the time of registration. This will be calculated based on the length of the trip i.e. a 10-day trip will have a $200 surcharge.
REFUND POLICY – TUITION – For All 2023 Summer Open Enrollment Programs received between August 5th, 2022, and August 14th, 2023.
|Cancellation Date||Refund Details|
|Prior to February 1 & during promotional periods||All tuition payments are fully refundable or transferable to another TFT program. The application fee is non-refundable.|
|February 1 until March 31st||All tuition payments are fully transferable to another program in 2023 or 2024 but are non-refundable.|
|April 1 until 60 days prior to departure||All tuition payments are fully transferable to another program in 2023 or 2024 but are non-refundable. $200 Trip Change fee plus any non-refundable airfare penalties apply.|
|Inside of 60 days until 30 days of departure||25% of the tuition can be transferred to another program in 2023 or 2024 but is non-refundable. $200 Trip Change fee plus any non-refundable airfare penalties apply.|
|Within 30 days of departure||The program tuition is non-refundable. Any refund of airfare payments is subject to the carrier’s terms and conditions.|
The $900 payment due at the time of the application is applied toward the teen’s tuition balance ($800 towards tuition, $100 towards the non-refundable application fee). All payments for 2023 programs are non-refundable after 24 hours except during promotional periods mentioned above. Should the participant cancel or withdraw, the participant’s payments are protected by our Flexible Travel Guarantee https://www.travelforteens.com/flexible-travel-guarantee/ Should the participant cancel less than 100 days before departure for any reason whatsoever, all tuition is due regardless of whether the participant attends or not. A credit card must be on file and available for any nonpayment prior to 100 days before departure. Acceptable means of cancellation include written notice by email or fax. Verbal cancellations are not accepted.
APPLICATION FEE For All Open Enrollment Programs received between August 5th, 2022, and August 14th, 2023.
All registrations received on or before March 31, 2023, will be subject to a one-time $100 ‘application’ fee. There will be an increase in the application fee starting April 1, 2023. The fee will be $200.
In the event a trip price or discount is listed incorrectly or with incorrect information due to typographical error or error in pricing or discount information, or the policy changes, Travel For Teens, LLC reserves the right to apply the proper discount in its sole discretion. The CIT Discount cannot be combined with any other discounts. Other discounts can be combined. Please call 484-654-1032 for details. No early registration discounts or alumni discounts apply for school trips and/or private trips. No early bird discounts apply to Winter Break trips. Additional discounts cannot be applied to students who have received a reduced tuition scholarship. Conditions apply to all discounts, please contact TFT for details.
Travel For Teens, LLC will obtain any medical or dental treatment that we, in our sole discretion, feel is necessary or advisable for the health of a participant and the health of the group. Parents/guardians agree to pay all costs and expenses incurred directly or indirectly in this regard. We attempt to reach a parent/guardian in the event that care is sought or deemed advisable and will attempt to make contact again regarding any medications recommended or prescribed.
Participants who require any oversight of their prescription medication, either reminders to take, or our staff to administer, will be charged a $20/per day fee for the service.
Some programs include optional activities that are not included in the trip tuition. These are denoted with an asterisk * on the program page. We typically do not include some adventure activities. No refunds will be granted if a participant signs up for an excursion but does not actually go on the excursion for any reason.
There is an irrevocable $50 late fee for any payment made after the due date. There is a $50 late fee for not completing and returning all required participant paperwork.
VISAS, VACCINATIONS & PASSPORTS
Participants are required to maintain a passport for all international travel with at least 6 months of validity from the last day of the trip. If you/your teen tries to travel with a passport that expires under 6 months, the airlines may deny travel and the passport officials may deny entry. We cannot stress this enough. We do not double-check passport validity. This is the responsibility of the parent/guardians.
If the participant is an American citizen and any trip destination requires a visa, TFT may at our sole discretion obtain the visa on behalf of the participant but in the alternative will help guide each participant through the steps necessary to obtain it. Knowing what is required for each destination, obtaining the proper applications, submitting all necessary paperwork and all costs incurred are the responsibility of the parent/guardian and not TFT regardless of circumstances.
If the participant is NOT an American citizen, whether or not residing in the USA, it is the sole responsibility of the parent/guardian to determine if a visa is needed to enter/exit the trip destinations, to make sure the visa(s) get processed, as well as to incur all costs that accompany that process. All necessary documentation must accompany the participant and it is solely up to the parent/guardian to determine what documentation is necessary, send it with the participant and provide TFT with a copy. TFT will assume no role whatsoever in this process nor its successful or accurate completion. We will also not assume any liability whatsoever, financial or otherwise for non-admittance to any destination country.
Visa, Vaccine, Covid requirements, if any, for entry, transit and visitation vary by country and by citizenship. You acknowledge that it is Your responsibility to consult with the appropriate embassy or consulate of for any country where your child may travel and to take the necessary steps required by the government for entry including, but not limited to, obtaining any Visa, Vaccination, or Covid documentation, providing any supporting travel documentation, and or paying any tourist taxes (“Country Travel Requirements”). TFT will provide resources and guidance for how to apply for Country Travel Requirements, but you understand that You are ultimately responsible for any fees resulting from any Country Travel Requirements. Notwithstanding the foregoing, under no circumstances is TFT obligated to provide information on Country Travel Requirements or responsible for obtaining Your Visa or Health/Vaccine proof or requirements. Furthermore, You agree to pay any supplementary costs or fees that may be incurred should You NOT comply with Country Travel Requirements, OR Should they change, including Expenses (as defined below) resulting from supplemental staff and/or chaperone time, at TFT’s sole discretion notwithstanding the foregoing. Under no circumstances is TFT obligated to provide said staff or chaperone.
Note: While TFT does not require vaccination against Covid-19, many of our destinations do. It is possible that vaccine requirements could change between the time of enrollment and departure. TFT cannot accommodate participants unless in compliance with destination requirements for vaccines, which at this time include some international destinations and certain domestic trips (where there may be rules for activities or other restraints).
Should destination requirements change families should be prepared to either choose an alternative program or meet vaccination requirements to fully participate in the itinerary.
FLIGHTS AND TRANSPORTATION
We offer a group flight for every trip with some exceptions. Parents should verify the availability prior to booking whether or not this flight path will be chaperoned. Some flight paths are direct, non-stop flight paths and may or may not have a flight chaperone on board. In the event that a designated group flight does not have a flight chaperone on board, TFT will have staff at both the departure and arrival airport to make sure the teens on board the flight have support and supervision during the time at the airports. Participants are required to take our group flight for a few of our trips but for most trips they have the option to fly independently ( independent flight fee applies ) or to be dropped off at the beginning of the trip. Group flights are designated as ‘the group flight’ but TFT does not reserve seats. It is possible that all seats on some group flight paths can be sold out. We recommend signing up early and booking the flights between December-March for all our trips. We usually can accommodate even late signups on group flights, but the fare may be more and must be quoted at the time of sign-up. Our office can assist you with flights to and from the departure/arrival airport for group flights but these flights are, of course, your responsibility and at your expense. We assume no liability for these flights so it is crucial that parents check flight details carefully.
We assume no responsibility for any delay, cancellation, or strike of flights, public transportation such as buses, trains, ferries, metros, and the like) and reserve the right to organize alternate transport as necessary. Any additional costs incurred as a result of these delays or cancellations are your responsibility and expense.
If you would like Travel For Teens to book your child’s flights to and from the departure/arrival airport to link up with the group flights, a flat non-refundable $100 booking fee applies.
A voluntary change to a previously booked ticket within 1 week of departure will incur a $100.00 TFT change fee. This covers the office taking up valuable pre-departure time to change your ticket.
Flights between trips: For students taking combination trips we arrange flights between trips but the cost is additional. These can usually be chaperoned. Additional fees may apply but usually, do not.
Flights within trips:
All intra-trip flights are chaperoned by the TFT counselors and are an additional expense.
If your child does not choose to take the group flight, we can help with flights to and from your departure city. The responsibility for these flights rests with the participant. There is a $100-$400 independent flight fee each way for participants not flying on the group flight. The cost of this fee is determined based on the arrival/departure times of the independent flight. If a participant arrives on or departs on an independent flight at the same airport at almost the same time as the group, the fee will be waived. Almost the same time is defined as landing within 30 minutes of the group arrival and departing within 30 min of the group flight departure.
Independent flights arriving more than 1 hour prior to the group or 30min after the group may require additional transportation costs for the counselor to meet the student.
Independent flights departing more than 30 min prior to the group will require an independent transfer to the airport. Independent flights departing more than 3 hours after the group require staff to stay longer in the departure city and therefore may cause them to have to spend an extra night at the end of the trip.
Frequent Flier Miles:
Parents who wish to use frequent flier miles for their child’s group flight are more than welcome to do so. The earlier you book your trip and flights the more likely it is that this will be a viable option. We can provide flight paths and flight numbers but we cannot participate in the booking of the flight using your miles.
In the event that a child misses the chaperoned group flight, TFT will work with you to help re-route the teen to reach their trip. This will often incur extra fees. We require all participants to purchase Trip Insurance for this reason. For an additional fee of between $200-$400, participants may arrive the day before departure and/or stay over an extra night at the arrival city with TFT staff to ensure flight compatibility. This fee covers counselor time plus hotel rooms.
Refund Policy – Airfare:
If the participant has purchased a ticket with the help of Travel For Teens and then cancels, as part of the booking fee, we will go back to a ticket agent to find out what if any of the tickets can be refunded or used for future travel. All airline tickets are governed by different rules related to the cost of the ticket. In some cases, the ticket may be non-changeable and non-transferable so it would be a complete loss while other tickets can be changed for a fee to be used in the future. For all of these reasons, we require all participants to purchase trip insurance to cover the value of the trip and the plane tickets.
All tickets purchased by TFT are priced live at the time of purchase, therefore the participant is subject to all rules and penalties of the airline for cancellation. If the airline is able to issue a refund, the refund timeline is usually 60-90 days.
Travel For Teens, LLC reserves the right to use any photos, videos, or testimonials from its trips in any manner it desires.
LOST, STOLEN OR DAMAGED PROPERTY AND LOST LUGGAGE
Travel For Teens, LLC and its staff are not responsible for the loss and/or recovery of any lost, stolen, or damaged belongings. In the event of lost luggage we will help as much as we can, but the responsibility for recovering lost luggage, ensuring that the participant has enough clothes and supplies to continue, and the lost luggage returned while on the trip is up to the parents/guardians.
CREDIT CARDS/CANCELLATION FEES:
Travel For Teens, LLC reserves the right to charge additional fees for returned payments, canceled cards, chargebacks, credit card changes, invalid credit cards, failure to provide Travel For Teens, LLC with a credit card that is valid for the entire duration of the trip(s), and cancellations as a result of your failure to comply with any requests by Travel For Teens, LLC. The fee assessed shall be $250 per person plus 5% of the total transaction.
Parents/guardians are expected to ensure that full disclosure is made regarding any physical or mental condition that has any potential to affect the participant’s ability to participate in the trips. Withholding information is considered a breach of contract. This obligation continues on an ongoing basis even after all forms are turned in.
CODE OF CONDUCT & INCLUSIVITY
Travel For Teens, LLC and its staff are responsible for the safety and well-being of the group at all times during the trip. All participants agree to abide by the following code of conduct. Failure to follow the rules and the code of conduct may result in a participant being dismissed from the program. Participants who are dismissed from the program are not entitled to any refunds and will be responsible for all costs including but not limited to additional staff supervision, transportation, office time, and new flights, as a result of their dismissal.
Travel For Teens is committed to creating a culture of inclusivity. We celebrate the differences that our participants, employees, and families bring to create a diverse community. We are proud to foster an environment that encourages respect, tolerance, and acceptance. Travel For Teens welcomes the unique contributions our travelers bring in terms of race, ethnicity, gender identity, sexual orientation, and religion.
We have a zero tolerance policy for bullying and reserve the right to remove any participant not abiding by our rules or inclusivity statement from the program.
CANCELLATION, RETURN, AND INSURANCE
Travel For Teens requires all participants purchase a Trip Protection Plan for protection against trip cancellation, modification, unforeseen circumstances, delayed flights, additional costs incurred due to events that may happen as part of travel, medical or family emergencies, lost baggage situations, full medical coverage abroad, and more. Please contact us if you would like information about purchasing a Trip Protection Plan.
We are not responsible for costs incurred by families in preparing for a program that is altered or canceled. We are not responsible for airfare purchased for a trip that is altered or canceled. These are items that should be covered by the insurance policy purchased. It is the sole responsibility of the purchaser to determine the extent to which the chosen policy covers any event, regardless of whether or not a policy recommended by TFT is sufficient.
We reserve the right to dismiss any participant for disruptive, unbecoming, immoral, or disobedient behavior at our sole discretion, without refund, at the parent’s/guardian’s expense. Dismissed participants must be provided either a guardian for pickup or a ticket home within 12-24 hours of dismissal. Participants understand and agree that if they are present when others commit these sorts of offenses they are culpable as well and expected to notify a trip leader. Participants who are dismissed from a program as a result of a violation of one of our five rules will be sent home at their expense. Students sent home will forfeit tuition and incur additional costs related to airport transfers, new flights, and office time handling all of the additional travel logistics and time. The office time is billed at $100 an hour.
Travel For Teens, LLC reserves the right to cancel or change the program itinerary, location, dates, or duration for any reason at any time. We are not responsible for costs incurred by families in preparing for a program that is altered or canceled. We are not responsible for airfare purchased for a trip that is altered or canceled.
APPLICABLE LAW AND VENUE
I have accurately and fully completed this online registration form, and agree to the terms and conditions outlined above. I will promptly review and complete all materials when forwarded to me. I give permission for my child to participate in Travel For Teens, LLC program activities whether conducted by Travel For Teens, LLC or a subcontractor, and fully release Travel For Teens, LLC, and its contractors from any and all liability associated with program participation. In the unlikely event of a dispute, I agree that this registration and all other aspects of my and my child’s relationship with Travel For Teens, LLC will be governed by Pennsylvania state law, specifically the rules of Delaware County, Pennsylvania. In the event I should not prevail in a dispute I agree to pay all court and attorney costs and fees. The venue for dispute resolution will be Delaware County, Pennsylvania.