Check out some of the most common questions we get asked by teachers looking to organize a tour for their students!
What destinations do you offer for educational tours and can you customize tours based on my subject matter and preferences?
What types of accommodations and transportation options do you provide?
Our hotels are chosen specifically in safe areas and are well suited to facilitating group supervision. We stay in centrally located accommodations, usually within walking distance of the main attractions. We do not use large, impersonal chain hotels on the outskirts of cities; we prefer to select smaller, family-run hotels where we establish personal relationships with the owners.
Can you provide references or testimonials from other teachers who have used your services?
Of course! Please contact us for a list of references and testimonials
What is your cancellation policy?
Refunds depend on how far in advance you choose to cancel and the insurance policy that was purchased. We can talk you through all of the options and specifics to best determine which fits your needs!
Are there any visa or documentation requirements for the destination we are traveling to?
Several of our destinations require visas for entry. This will vary by country and according to your citizenship. Please note that knowing what is required for each destination, obtaining proper applications, submitting all required paperwork, and all application fees are the responsibility of the traveler. If you are a United States citizen, click here for information about which specific countries require a visa for entry.
How do you handle language barriers and communication with locals in the destination country?
Our experienced guides are well-versed in the regions we visit and undergo comprehensive training. They are skilled in handling language barriers and facilitating communication with locals in the destination country, and may even be fluent in the local language. We provide cultural insights to enhance the overall travel experience for our students, ensuring meaningful interactions with the local community
How do you handle transportation and logistics for the tour, including airport transfers and local transportation in the destination country?
We take care of all transportation and logistics, including airport transfers and local transportation during the tour. Depending on the trip, we will utilize a mix of private bus transfers and public transportation. Our dedicated team coordinates seamless travel arrangements, ensuring a hassle-free experience for students and teachers.
How do you ensure the safety and well-being of students during the tour?
The safety of our participants is our #1 concern, which is why we have only experienced trip leaders running the show. We offer 24/7 communication throughout our programs and have detailed risk management and safety policies in place. Please review our policies here.
How do you handle dietary restrictions and accommodations for students with special needs?
We’re fully equipped to accommodate allergies and various dietary preferences, including vegetarian, vegan, and gluten-free. To ensure the best experience, we encourage you to discuss your specific dietary needs with us before your departure.
We are proud of offering an inclusive environment and if your group requires any type of extra assistance we have several options available. If you believe a traveler on your program may benefit from additional help on the program outside of our typical staff duties please contact us and we can discuss your unique needs in more detail.
How do you handle emergency situations and medical needs during the tour?
We are constantly evaluating and re-evaluating the safety of each of our destinations and activities. We subscribe to security alerts, and TFT always reserves the right to modify or cancel an itinerary if we feel that conditions are unsafe.
If a participant becomes sick while on a program we will notify the parents immediately and make sure the participant is given the medical attention they need as quickly as possible, including a doctor or visit to the closest appropriate medical facility. Parents will be looped in with constant communication and updates.
If a participant needs to rest at the accommodation a staff member will stay with them and ensure they are taken care of unless alternative arrangements are made with the parents’ permission.
Our staff are all CPR and First Aid certified and well-equipped to deal with medical emergencies.
How much will the tour cost and what is included in the price?
All of our school trips are designed to be all inclusive. Our school trip packages range from $2800 to $6000 depending on the destination, chaperone to student ratio, length of the trip and choices of activities.
All quotes include a personal TFT guide, ground transportation, accommodation, program-related activities, and admissions. We can customize a quote to include or exclude airfare. You can choose if your quote includes breakfast, lunch, and dinner or only breakfast and dinner with lunch at your personal expense.
Additional expenses include visas, personal medical expenses, participant expenses that are outside of the program description, such as excess baggage fees and damage to hotels; expenses related to unforeseen circumstances, such as transportation strikes and natural disasters.
Can you provide travel insurance or recommend a provider for our group?
Travel insurance is a requirement for all our programs. You have the flexibility to choose your own insurance plan or opt for the convenience of the Travel for Teens travel protection plan, offered through Travel Insured International. Additionally, you can decide whether to include travel insurance in your trip tuition or keep it as a separate, additional cost.
Can you provide a breakdown of the payment schedule and any deposit requirements?
Typically, our payment structure includes an initial deposit, followed by four equal payments. The final payment is due 90 days before departure. We work closely with individual schools and teachers to determine the deposit and payment timeline that best fits your needs.
Can you provide recommendations or resources for fundraising to help offset the cost of the tour?
What is the student-to-chaperone ratio on your tours?
Our average minimum ratio is one staff member to every eight participants. Each program has one Trip Director with several support staff, depending on the group size. Trip Directors are personally trained by TFT, we do not hire outside guides to ensure the highest quality of leadership for your students!
Can you provide information on the educational background and expertise of the tour guide or leader?
Our staff are leaders and role models. We seek out two main characteristics in our counselors – extensive knowledge of and experience in our destinations, and a passion for working with youth. Our staff’s backgrounds include living abroad and working in summer camps or other educational settings. They connect easily with others and form genuine friendships with each student – all while bringing each destination to life.
All staff are required to participate in an in-depth training prior to the start of summer where we cover a variety of skills and topics including group dynamics, safety, health, communication, and executing the perfect trip!
Can you provide information on the qualifications and training of tour guides and leaders, particularly in regards to student safety and well-being?
All of our staff go through a rigorous hiring process and extensive training, and they are required to be CPR and First Aid certified. Each staff member also goes through the same background check as a school teacher. We only hire responsible, multi-talented individuals who are safety-minded and as passionate about teen travel as we are.
All staff carry a variety of over-the-counter drugs to treat common sicknesses. In addition, each staff member is given a set of “camper cards” detailing the pertinent medical conditions (allergies, medications, etc.) of each participant. The Trip Director also carries a first aid kit at all times.