The $250 USD deposit is required to process a participant’s application. A participant is defined as a student or parent paying to join the trip. Participant applications will not be processed until we receive your deposit. Deposit of $250 is fully refundable until October 15, 2019 for all 2020 school trips, private trips, and custom trips registrations received by October 15th, 2019. If we do not receive payment within 3 days of your application being submitted, your/your teen’s position on the trip will be forfeited. Late applications, i.e. within 3 months of departure, will be charged a $150 rush application fee. If the application is completed inside of 30 days of departure, the rush application fee will be $200.
Deposit payment may be made online through our secure website, via check (instructions below), or by credit card over the phone by calling 484-654-1032. Please make checks payable to Travel For Teens, LLC and mail to:
Travel For Teens, LLC
900 W. Valley Rd. Suite 300
Wayne, PA, 19087
The deposit less any applicable application fee(s) will be applied towards the participant (i.e. parent or student) tuition balance. Deposit is fully refundable until October 15, 2019. All payments received before or after October 16th, 2019 become non-refundable as of October 16, 2019. A signed contract is due within 10 days of deposit. Subsequent payment can be made at once or in equal monthly installments or in lump sum determined by when the registration has been received. The tuition balance for all sign-ups must be paid no less than 60 days before departure.
All credit card and PayPal payments (other than the initial $250 deposit) are subject to a 3% convenience fee for Visa, Mastercard, or Discover, or 4% for American Express cards.
The balance can be paid by check, money order, bank wire or credit card.
Disclosure of fees
All applications are subject to a rush application fee of between $150-$200 depending on when the application is submitted.
All families are strongly encouraged to purchase trip insurance. You may purchase a policy from TFT or on your own. To get an estimate for what trip insurance would cost if you purchase through TFT, go here: https://www.travelforteens.com/insurance
During the processing of a registration or a participant, adult or student, for their trip, the participant and/or their family may elect to have TFT purchase an independent flight for them. An independent flight is defined as a flight other than the ‘group flight’ as described in the itinerary and promotional materials. The cost of the booking fee is $50. If the participant requires revisions or changes to their flights after being booked, an hourly fee will be assessed for any additional flight work. The booking fee covers TFT to book the flight. We do not book seats on the plane. Booking seats on the plane and any resulting cost is the responsibility of the family.
Participants flying independently of the group may be subject to an independent flight charge of between $100-$250 depending on the additional staffing and transportation needs required to accommodate the individual flight path.
Participants who are flying to/from the destinations as an unaccompanied minor may require hiring additional staff at the domestic and international airports to satisfy the requirements of the airlines. Any additional staff required for a teen to be flying as an unaccompanied minor will be the financial responsibility of the family.
If your child needs to spend an extra night under our supervision either before the trip or after the trip, the cost for their hotel and supervision will be billed on a case by case basis. This fee is usually between $150-$300 per child per night depending on the location and circumstances.
A $50 late payment fee will apply for payments made after the due date.
Immediately after submitting your registration you should receive an automatic email acknowledgment from email@example.com. If you have not received this within 1 hour of registration, please contact us either by email at firstname.lastname@example.org or by calling us at 888-457-4534 option #2.
MYTFT – VERY IMPORTANT!
Once your deposit is paid and the application has been processed by our office, you will receive a SECOND email that contains your USERNAME and PASSWORD to MyTFT (our parent portal). Applications are processed between 8am-5pm EDT Monday-Friday. Applications received outside of these hours will be processed the next business day. All forms to be completed by parents and physician as well as packing lists, travel tips, travel insurance information, and other important information can be found on the MyTFT website (hard copies of the essential legal/medical forms can be mailed to participants upon request). Our contract and release must be signed by all custodial parents (or guardians) and the participant. There are substantial penalties for certain rules violations, including being sent home at the parents’/guardians’ expense. Our participants are expected to comply with all Travel For Teens, LLC rules and regulations. Please send the deposit payment as soon as you submit your registration. We do not process registrations until the deposit has been received.
We reserve the right to increase costs for tuition based on changes in fuel costs and currency fluctuations. We do not expect to do so, however.
REFUND POLICY – TUITION
The $250 payment due at the time of the application is applied towards the participant’s tuition balance. For Deposits received on or before October 15, 2019, it is fully refundable until October 15, 2019. After October 15, 2019, the deposit and all payments made as of that date become non-refundable. Should the participant cancel or withdraw more than 180 days prior to departure, tuition less the deposit is fully refundable, less any extraordinary fees that may have been incurred, in the unlikely event, there are any. Should the participant cancel less than 100 days before departure for any reason whatsoever, all tuition is due regardless of whether the participant attends or not. A credit card must be on file and available for any nonpayment prior to 100 days before departure. Acceptable means of cancellation include written notice by email or fax. Verbal cancellations are not accepted. Any participant who withdraws from the program for any reason, including involuntary dismissal, will forfeit all tuition and airfare.
Participants who are dismissed from a program as a result of the violation of one of our five rules will be sent home at their expense. Students sent home will forfeit tuition and incur additional costs related to airport transfers, new flights and the office time handling all of the additional travel logistics and time. The office time is billed at $100 an hour.
All registrations received outside of 3 months from departure have no registration fee for private trips. Late applications, i.e. within 3 months of departure, will be charged a $150 rush application fee. If the application is completed inside of 30 days of departure, the rush application fee will be $200.
In the event a trip price or discount is listed incorrectly or with incorrect information due to typographical error or error in pricing or discount information, or the policy changes, Travel For Teens, LLC reserves the right to apply the proper discount in its sole discretion. No early registration discounts or alumni discounts apply for school trips and/or private trips.
Travel For Teens, LLC will obtain any medical or dental treatment that we, in our sole discretion, feel is necessary or advisable for the health of a participant and the health of the group. Parents/guardians agree to pay all costs and expenses incurred directly or indirectly in this regard. We attempt to reach a parent/guardian in the event that care is sought or deemed advisable and will attempt to make contact again regarding any medications recommended or prescribed.
There is an irrevocable $50 late fee for any payment made after the due date. There is a $50 late fee for not completing and returning all required participant paperwork.
VISAS & PASSPORTS
Participants are required to maintain a passport for all international travel with at least 6 months of validity from the last day of the trip. If you/your teen tries to travel with a passport that expires under 6 months, the airlines may deny travel and the passport officials may deny entry. We cannot stress this enough. We do not double check passport validity. This is the responsibility of the parent/guardians.
If the participant is an American citizen and any trip destination requires a visa, TFT may at our sole discretion obtain the visa on behalf of the participant but in the alternative will help guide each participant through the steps necessary to obtain it. Knowing what is required for each destination, obtaining the proper applications, submitting all necessary paperwork and all costs incurred are the responsibility of the parent/guardian and not TFT regardless of circumstances.
If the participant is NOT an American citizen, whether or not residing in the USA, it is the sole responsibility of the parent/guardian to determine if a visa is needed to enter/exit the trip destinations, to make sure the visa(s) get processed, as well as to incur all costs that accompany that process. All necessary documentation must accompany the participant and it is solely up to the parent/guardian to determine what documentation is necessary, send it with the participant and provide TFT with a copy. TFT will assume no role whatsoever in this process nor its successful or accurate completion. We will also not assume any liability whatsoever, financial or otherwise for non-admittance to any destination country.
FLIGHTS AND TRANSPORTATION
We offer a group flight for every trip with some exceptions. Parents should verify the availability prior to booking whether or not this flight path will be chaperoned. Some flight paths are direct, non-stop flight paths and may or may not have a flight chaperone on board. In the event that a designated group flight does not have a flight chaperone on board, TFT will have staff at both the departure and arrival airport to make sure the teens on board the flight have support and supervision during the time at the airports. Participants are required to take our group flight for a few of our trips but for most trips, they have the option to fly independently ( independent flight fee applies ) or to be dropped off at the beginning of the trip. Group flights are designated as a group flight but TFT does not reserve seats. It is possible that all seats on some group flight paths can be sold out. We usually can accommodate even late signups on group flights, but the fare may be more and must be quoted at the time of sign up. Our office can assist you with flights to and from the departure/arrival airport for group flights but these flights are, of course, your responsibility and at your expense. We assume no liability for these flights so it is crucial that parents check flight details carefully.
We assume no responsibility for any delay, cancellation or strike of flights, public transportation such as buses, trains, ferries, metros and the like) and reserve the right to organize alternate transport as necessary. Any additional costs incurred as a result of these delays or cancellations are your responsibility and expense.
If you would like Travel For Teens to book your/your child’s flights to and from the departure/arrival airport to link up with the group flights, a flat $50 booking fee applies.
Flights between trips: For students taking combination trips we arrange flights between trips but the cost is additional. These can usually be chaperoned. Additional fees may apply but usually, do not.
Flights within trips:
All intra-trip flights are chaperoned by the TFT counselors and are an additional expense.
If your child does not choose to take the group flight, we can help with flights to and from your departure city. The responsibility for these flights rests with the participant. There is a $100-$250 independent flight fee each way for participants not flying on the group flight. The cost of this flight is determined based on the arrival/departure times of the independent flight. If a participant arrives on or departs on an independent flight at the same airport at almost the same time as the group, the fee will be waived. Almost the same time is defined as landing within 1 hour before the group and departing within 30 min before the group flight departs.
Independent flights arriving more than 1 hour prior to the group may require additional transportation costs for the counselor to meet the student.
Independent flights departing more than 30 min prior to the group will require an independent transfer to the airport. Independent flights departing after the group require staff to stay longer in the departure city and therefore often cause them to have to spend an extra night at the end of the trip.
Frequent Flier Miles:
Parents who wish to use frequent flier miles for their child’s group flight are more than welcome to do so. The earlier you book your trip and flights the more likely it is that this will be a viable option. We can provide flight paths and flight numbers but we cannot participate in the booking of the flight using your miles.
In the event that a child misses the chaperoned group flight, TFT will work with you to help re-route the teen to reach their trip. This will often incur extra fees. We strongly encourage participants to purchase Trip Insurance for this reason. For a nominal fee participants may arrive the day before departure and/or stay over an extra night at the arrival city with TFT staff to ensure flight compatibility.
Refund Policy – Airfare:
If the participant has purchased a ticket with the help of Travel For Teens and then cancels, as part of the booking fee, we will go back to a ticket agent to find out what if any of the ticket can be refunded or used for future travel. All airline tickets are governed by different rules related to the cost of the ticket. In some cases, the ticket may be non-changeable and non-transferable so it would be a complete loss while other tickets can be changed for a fee to be used in the future. For all of these reasons, we cannot strongly recommend enough that families purchase trip insurance to cover the value of the trip and the plane tickets.
All tickets purchased by TFT are priced live at the time of purchase, therefore the participant is subject to all rules and penalties of the airline for cancellation.
Travel For Teens, LLC reserves the right to use any photos, videos or testimonials from its trips in any manner it desires.
LOST, STOLEN OR DAMAGED PROPERTY AND LOST LUGGAGE
Travel For Teens, LLC and its staff are not responsible for the loss and/or recovery of any lost, stolen or damaged belongings. In the event of lost luggage we will help as much as we can, but the responsibility for recovering lost luggage, ensuring that the participant has enough clothes and supplies to continue and the lost luggage returned while on the trip is up to the parents/guardians.
Parents/guardians are expected to ensure that full disclosure is made regarding any physical or mental condition that has any potential to affect the participant’s ability to participate on the trips. Withholding information is considered a breach of contract. This obligation continues on an ongoing basis even after all forms are turned in.
CANCELLATION, RETURN AND INSURANCE
Travel for Teens STRONGLY recommends all participants purchase a Trip Protection Plan for protection against trip cancellation, modification, unforeseen circumstances, delayed flights, additional costs incurred due to events which may happen as part of travel, medical or family emergencies, lost baggage situations, full medical coverage abroad, and more. Please contact us if you would like information about purchasing a Trip Protection Plan.
We are not responsible for costs incurred by families in preparing for a program that is altered or canceled. We are not responsible for airfare purchased for a trip that is altered or canceled. These are items that should be covered by the insurance policy purchased. It is the sole responsibility of the purchaser to determine the extent to which the chosen policy covers any event, regardless of whether or not a policy recommended by TFT is sufficient.
We reserve the right to dismiss any participant for disruptive, unbecoming, immoral or disobedient behavior at our sole discretion, without refund, at the parents/guardians expense. Dismissed participants must be provided either a guardian for pickup or a ticket home within 12-24 hours of dismissal. Participants understand and agree that if they are present when others commit these sorts of offenses they are culpable as well and expected to notify a trip leader. Participants who are dismissed from a program as a result of the violation of one of our five rules will be sent home at their expense. Students sent home will forfeit tuition and incur additional costs related to airport transfers, new flights and the office time handling all of the additional travel logistics and time. The office time is billed at $100 an hour.
Travel For Teens, LLC reserves the right to cancel or change the program itinerary, location, dates or duration for any reason at any time. We are not responsible for costs incurred by families in preparing for a program that is altered or canceled. We are not responsible for airfare purchased for a trip that is altered or canceled.
APPLICABLE LAW AND VENUE
I have accurately and fully completed this online registration form, and agree to the terms and conditions outlined above. I will promptly review and complete all materials when forwarded to me. I give permission for my child to participate in Travel For Teens, LLC program activities whether conducted by Travel For Teens, LLC or a subcontractor and fully release Travel For Teens, LLC and its contractors from any and all liability associated with program participation. In the unlikely event of a dispute, I agree that this registration and all other aspects of my and my child’s relationship with Travel For Teens, LLC will be governed by Pennsylvania state law, specifically the rules of Delaware County, Pennsylvania. In the event, I should not prevail in a dispute I agree to pay all court and attorney costs and fees. Venue for dispute resolution will be Delaware County, Pennsylvania.